Privacy Policy

Privacy Policy

Last Updated: October 1, 2026

ExigentHR (“ExigentHR,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information entrusted to us. This Privacy Policy describes how we collect, use, disclose, retain, and safeguard personal information obtained through our website, services, communications, and business operations.

Information We Collect

Depending on your relationship with ExigentHR and the services being provided, we may collect personal information including:

• Name, mailing address, email      address, telephone number, and other contact information
• Employment and job-related      information, including employment history, job title, compensation, and      work location
• Social Security numbers, taxpayer      identification numbers, dates of birth, and other identifying information
• Payroll, tax withholding, direct      deposit, banking, and other financial information
• Benefits enrollment and      eligibility information, including information regarding dependents and      beneficiaries
• Information necessary to      administer human resources, payroll, benefits, workers’ compensation, and      related services
• Information submitted through      employment applications, onboarding forms, service requests, or other      communications
• Device, browser, IP address,      website usage, cookie, and similar technical information
• Mobile telephone numbers and      communication preferences when you elect to receive SMS communications

We seek to collect only information that is reasonably necessary for legitimate business, employment, service, or legal purposes.

How We Collect Information

We may collect personal information directly from you, from your employer or prospective employer, from clients and business partners, from authorized third parties, and through your interaction with our website and services.

Information may be collected through website forms, employment applications, employee onboarding, payroll and benefits enrollment, customer service requests, electronic communications, SMS opt-ins, integrations with third-party systems, cookies, and similar technologies.

How We Use Information

ExigentHR may use personal information to:

• Provide payroll processing, human      resources, employee benefits, workforce administration, and related      services
• Process payroll, tax filings,      deductions, direct deposits, and other authorized transactions
• Administer employee onboarding,      benefits, workers’ compensation, and other employment-related programs
• Verify identity, employment      information, and employment eligibility
• Communicate with clients,      employees, applicants, business partners, and website users
• Respond to inquiries and provide      customer support
• Provide service-related      communications and notifications
• Maintain business, payroll, tax,      employment, and compliance records
• Protect the security and      integrity of our systems, services, clients, and users
• Detect, investigate, and prevent      fraud, misuse, security incidents, or other unlawful activity
• Improve our website, services,      technology, and business operations
• Comply with applicable federal,      state, and local laws, regulations, legal processes, and governmental      requirements

We do not use personal information for purposes materially different from those described in this Privacy Policy without appropriate notice or authorization when required.

SMS Communications

If you provide your mobile phone number and consent to receive SMS communications from ExigentHR, we will use your number solely to send the messages you have agreed to receive.

We do not sell, rent, or share your mobile number or SMS consent with third parties for marketing purposes. Your mobile number and SMS consent information are used only for communications related to our services, such as support updates, appointment reminders, and service notifications.

Your consent to receive SMS communications is voluntary and is not a condition of purchasing or receiving services from ExigentHR.

You may opt out of SMS messages at any time by replying STOP. For assistance, reply HELP or contact us directly at info@ExigentHR.comor 727.634.0660.

Message frequency may vary depending on your interaction with ExigentHR and the services you receive. Message and data rates may apply depending on your mobile carrier and service plan.

Mobile information and SMS consent will not be sold or shared with third parties or affiliates for their marketing or promotional purposes. We may disclose information to service providers that facilitate SMS communications on our behalf solely as necessary to provide those communications and subject to appropriate confidentiality and data-protection requirements.

Sharing and Disclosure of Information

ExigentHR may disclose personal information when reasonably necessary to provide our services or operate our business. Recipients may include:

• Payroll, benefits, banking,      insurance, technology, data processing, communications, and other service      providers that support our operations
• Clients and employers when      necessary to provide contracted services
• Government agencies, taxing      authorities, regulators, courts, or law enforcement agencies when required      or permitted by law
• Professional advisers, including      attorneys, accountants, auditors, and consultants
• Parties involved in a merger,      acquisition, financing, reorganization, sale of assets, or similar      business transaction
• Other parties when you have      authorized or directed us to disclose the information

We expect service providers that receive personal information on our behalf to use appropriate safeguards and to process information only for authorized purposes.

ExigentHR does not sell personal information for monetary consideration.

Notwithstanding the foregoing, mobile phone numbers, SMS opt-in data, and SMS consent will not be sold, rented, or shared with third parties or affiliates for their own marketing or promotional purposes.

Cookies and Website Technologies

Our website may use cookies and similar technologies to operate the website, remember preferences, understand website usage, maintain security, and improve the user experience.

Your browser may allow you to block or delete cookies. Disabling certain cookies may affect the functionality of portions of our website.

Data Security

ExigentHR maintains administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, acquisition, loss, misuse, disclosure, alteration, or destruction.

These safeguards may include access controls, authentication procedures, system monitoring, employee training, secure transmission and storage practices, and other security measures appropriate to the nature and sensitivity of the information.

No method of electronic transmission or storage can be guaranteed to be completely secure, and therefore we cannot guarantee absolute security.

Data Retention

We retain personal information for as long as reasonably necessary to provide our services, maintain appropriate business and employment records, satisfy contractual requirements, resolve disputes, enforce agreements, and comply with applicable legal, tax, payroll, regulatory, and reporting obligations.

When personal information is no longer required, we take reasonable measures to securely delete, destroy, or anonymize it in accordance with our retention practices and applicable law.

Your Privacy Rights

Depending on your state of residence and applicable law, you may have certain rights regarding your personal information, which may include the right to:

• Request access to personal      information we maintain about you
• Request correction of inaccurate      personal information
• Request deletion of certain      personal information
• Obtain information regarding      certain disclosures or uses of your personal information
• Exercise other privacy rights      provided under applicable law

Certain information may be exempt from these rights, including information that we are legally or contractually required to maintain. Some employee information may also be maintained or processed on behalf of an employer, in which case requests may need to be directed to the employer.

We may take reasonable steps to verify your identity before processing a privacy request.

Third-Party Websites and Services

Our website or services may contain links to or integrate with websites, applications, or services operated by third parties. ExigentHR is not responsible for the privacy practices of third parties, and we encourage users to review their privacy policies before providing personal information.

Children's Privacy

Our services are not directed to children under the age of 13, and we do not knowingly collect personal information directly from children under 13 through our website except where information concerning a dependent is appropriately provided in connection with benefits, employment, or other authorized services.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, business practices, technology, or applicable legal requirements. When changes are made, we will update the “Last Updated” date above. Material changes may be communicated through additional means when appropriate or required by law.

Contact Us

If you have questions about this Privacy Policy, our privacy practices, or would like to submit a request regarding your personal information, please contact:

ExigentHR
260 1st Ave S, Suite 200
St. Petersburg, FL 33701
Email: info@ExigentHR.com
Phone: 727.634.0660